【 Weak current College 】 how to make fire records management information---Power By 【 China power house network 】

Keywords: fire records management office information construction
　　
Summary: this article first describes the current status of the fire and the significance of archives, and then describes the Archives building problems, then the analysis of the causes of the problems above, and concludes with the solution.
　　
At present, the fire brigade of the Archives building task burdensome, because the work is a wide range of fire, large capacity, including fire prevention, firefighting, and military management, fire extinguishing and rescue work, each work is very fansuo, because the task of heavy, heavy, with some units of mismanagement, misconduct, making my way fire brigade in the Archives building a lot of problems. As the saying goes: "archives are our precious Choi Bok" Archives building, promoting the unit has an important role in the work, improve work efficiency, streamlining the organization units work thinking quite good.
　　
1, fire Archives building problems:
　　
1.1, files error, not true. Some units in the fire in the building of archives, in spite of many, one year a fire brigade administrative punishment volume reached nearly 100 copies, fire safety management archives reach hundreds, they seek is a breakthrough in quantity, so as to try to lay the Foundation for optimization, but their archives mostly false, so the instrument number, parties signature, inquiring, time control, and so many holes, however, superior leadership assessment and examination, sometimes only a cursory look, sometimes for problems is just a "struggle for eye an eye", as long as the number of breakthroughs that units work with highlights, you can comment on advanced, thereby creating a vicious circle. Make some real embodiment is not out of the archives, but some fake but everywhere, the archives and to avoid the error.
　　
1.2, classification not more, there is a confusion. Some units have separate filing cabinets, all the archives are placed in the back office personnel of the drawer, including on-site examination, ordered corrective notices, reviewing the submissions, a major fire hazard modification notices, architecture review submissions, architectural engineering acceptance of submissions, the key unit of fire protection, fire archives archives, plus some back office personnel lazy, not timely these archives archive charge volume, do not know how to classify, how to code, how to stitch, if you are experiencing reunification of end of year again, the binding allows some misuse of archival materials, finishing the administrative penalty for the fire safety of archives archives, will fire safety key unit file management for fire accident records, etc.
　　
2. analysis of the causes of the problems:
　　
2.1, back office staff are not serious, no charge. Some of the back office staff in the face of the Archives building fansuo work not diligently to finish, not able to get down to finishing archives for the day to do not finish work just let him sleep, not able to do the case no backlog. Some units have the specialist is responsible for back office work, there's fire chief responsible for fire safety inspection, examination, fire, fire key unit management, back office, and other aspects of the work, therefore, considerable task and workload, so they won't be able to take more time to defragment the files, not to files for diligently classification, not to make the archives more perfect.
　　
2.2, file information is not real, serious fraud. Because the quality and quantity of fire-law enforcement-breakthrough on some units to fight Advanced Unit in law enforcement, content on walking in the forefront, so some of the units have not been implemented for a fine place to establish the administrative punishment archives, forged the signature of the parties, so the instrument number, leading audit, legal provisions apply, there is an error. There are penalties due to sponsorship of generation, this should be a fine of $ 10 000 in cash sponsorship instead, because of corruption and protectionism, and other phenomena, makes some punishment must not be in place, some did not follow the request rectification units set into place fire safety management files, review the submissions due to fill in for when you are finished with the requested modification.
　　
2.3, back office staff quality low, do not understand how to classify archival materials. Some units back office staff are recruited from the local, thanks to their knowledge for the fire service, do not know the fire classification of archives, do not know the binding order of fire archives, makes fire Archives building a lot of problems. While some units back office staff is just minutes from local college to cadre or from other branches of the armed forces lines into the fire brigade of cadres, etc. Because they have just territories into the fire service, fire-fighting work very rusty, so fire Archives building also exist many problems.
　　
2.4, archival materials can not be timely archive. Because of the back office staff are lazy, some files can not be timely filed, the filing of information due to the time a long forgotten archive, even keeping lost, if improperly used, it will be difficult to find, in order to meet the inspection and examination, had to re fake, lost the authenticity of the archival materials.
　　
2.5, back office staff change frequently, handover procedures. Some units a year even months to replace a back office staff, makes some just familiar with business office personnel turnover fell, because the culture of a qualified back office staff need to be outstanding for at least half a year, a person who has just become familiar with the business are changing, sometimes because the handover procedure incomplete, makes some yet timely filing or expiration should enrol fire archives cannot be good archive. Thus some precious archives cannot be good save.
　　
3. settlement method:
　　
3.1, increase the input of archival materials from the specialist is responsible for the construction of fire archives. Unit should establish specialized archives, buying quality, style, and quantity of filing cabinets, to place a classified, respectively. Currently there are police fire forcesForce a serious shortage, how to resolve this conflict? can take the following two steps: first, you can hire a local specializing in back office staff for the management of the archival materials, the choice of personnel should be preferred to select, select compare outstanding, responsible, careful, writing skills of personnel in Office work; secondly, at present around to each year from local universities to recruit a group of college students, enrolled, you can move the Chinese Department, or arts or related field of personnel engaged in Office work. In some large units, including the detachment of the body and the workload of larger units, a man is not enough you can employ two or more persons to carry out Office work, back office staff more units to improve organization, perfect mechanisms, responsibilities, the specialist is responsible for the archival materials from the specialist is responsible for the production of records, the specialist is responsible for the auditing of archival materials from the specialist is responsible for the archives of the binding.
　　
3.2, business improve back office staff for quality, dedicated business training. Not just for back office staff should have a good working attitude, and quality, but also due to higher business quality. So you want to regularly conduct business training of personnel, training, forms, or you can organize back office personnel to carry out archival work units or archives, library and study tours. In the training process should they teach the fire classification of archives and binding order. Content can be referenced as follows: fire archives can be divided into building fire supervision audit inspection volume, the volume of fire safety inspection, fire supervision inspection volume, fire accident investigation, fire administrative sanction volume, complaint volume. In addition, you should be taught the binding order of archives, such as fire safety check volume binding order: fire safety check submissions, fire safety check for returns, the fire protection design fire safety audit submissions, fire the copies of the submissions and acceptance, fire safety, fire safety responsibility system, fire safety management system, fire safety procedures, employee after a fire safety training materials, fire fighting and emergency evacuation plans, fire safety inspection records, videos, photos information directory and index, other relevant information; fire accident investigation volume volume legal instruments and binding order: fire accident investigation reports, the fire cause determination letters, fire, fire loss approved notices, fire scene investigation transcripts, fire field maps, lists of distilling the fire site, interrogation record and inquiring, technical conclusion of expert opinion, fire direct property damage report form and receive a voucher, fire direct property losses approved table, fire video, photo and its index, the other should be in the case of materials; complaint volume build files in the following order: complaint case investigation report, issued a report on the complainant and the officer of the instruments, documents, information and reporting complaints, investigation of evidence of acceptance of credentials, brainstorm ideas, and other information. In the binding process, each province has issued a fire corps might have on the archive management: notice of temporary provisions, we can refer to notice requirements finishing binding.
　　
3.3, rewards, and reward mechanisms. Corps and Squadron and companies have to layer to develop detailed and disincentives, and fire the fire supervision work files included in the scope of the examination and the development of evaluation criteria to ensure that fire management implementation; in fire archive management, establishment of the archive, archiving, management and use of the work of the remarkable achievements of the Organization should give recognition awards; file management in the fire, in the absence of measures to implement the management system and causing damage, loss, archives and other archives management, use of, to the direct responsible responsible staff and other direct responsibility personnel, legally imposes the administrative sanction, constitute a crime, the judicial authorities.
　　
3.4, timely archive update. Administrative penalty volume in closed, to timely it is bound, in accordance with the binding order number. For fire safety management, fire, accident investigations, building audit volume, complaint volume you want to order in accordance with the provisions and Staples. Key unit for fire safety, since the annual Archives Unit's legal representative and fire safety management and regulation has to change, so we must according to the changes to be updated in a timely manner so that the unit leadership and personnel know and targeted manner.
　　
3.5, avoid excessive swap back office staff. In the select a back office staff, you should select a relatively fixed, it is best to select local personnel and willing to have long been engaged in the back office staff to stem back office, in addition, when you select back office staff, and they signed a long-term contract, the contract does not expire, they are not allowed to leave the workplace, even if Office staff need to be replaced, the replacement to fulfil transfer procedures, the files you want to write a perfect recording and schedule, which has already been bound, which has not been bound, have to be handed over to the next back office staff.
　　
3.6, archives management and electronic management. A how can long-term Archives saved? of course said good management is necessary, but increasingly the current science and technology development, especially in electronics technology, computer software, u disk, Office operating system, etc., these are the archives of the establishment and improvement of a good method, and pass these electronic processing can be stored for a long time, not easily lost files. Therefore, we should also take electronic management, each unit can be stapled fire management systems and other fire Office software, which makes it perfect for fire archives.